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Adding AI Into Your Projects With Heuristics

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Paul Schumann May 21, 2021

One of the many innovative AI technologies included in Projectal are heuristics. Heuristics are snippets of knowledge that can be re-used at any stage in your projects - such as during bidding, planning, scheduling or when performing change requests.  

Heuristics let you store and re-use expert knowledge about the things that your business creates and the way that you create them in your projects. They help you bid better, plan better and schedule better - which all leads to delivering on time and on budget.

Here's some examples of identifying heuristics in projects from a few different industries:

* A VFX studio may have to create CG human characters many times over for various projects that they undertake for their customers. An experienced VFX professional would be able to describe the typical tasks, approximate durations, skills required, the task sequence and the typical complexities for creating a CG human.

* A building construction company may have to construct stores with shopfitting for restaurants, retail stores, etc. Their senior team will know the typical tasks, approximate durations, skills required, the task sequence and the typical complexities for fitting out various types of stores.

* A software company may have to create mobile apps that have the typical features of listing the customer's products and services, accepting payments, providing directories, etc. An experienced software designer will be able to scope the typical set of tasks and steps required to create such apps.

Task templates

Heuristics in Projectal are captured as Task Templates. Task templates allow you to capture the knowledge and expertise of your staff so that they can be easily re-used in other projects. You can create as many task templates as you like and improve them over time.

Once created, you can quickly insert them into your projects when you are bidding, planning, scheduling and making change requests.  

Task templates quickly become trusted components for your team. They take the guesswork out of bidding, planning, scheduling and making change requests. They allow for more accurate bids, better plans and schedules - which leads to better outcomes in your projects.

Benefit #1: Faster, better bidding + feasibility

When you insert task templates into your bids, you are saving time and improving the accuracy of your bids.  No more copying and pasting. No more errors. This leads to quicker turnaround on bid responses and they will contain more accuracy in time and cost estimations.

Benefit #2: Creating a structure and system in your project workflow

Creating task templates and using them within your projects allows your business to have an orderly system for running your projects. No longer will your projects differ in structure, sequence and costings due the different ways your project managers scope their projects and schedule them.

Benefit #3: Knowledge retention

Keeping knowledge within your company is key to the success of your business. This is at risk when employees leave your company - since they take their knowledge with them. Capturing your staff's knowledge about projects via Projectal's task templates lets you retain this project expertise.

Benefit #4: Onboarding new staff

As new staff join your company, you have to continually train your staff as to the way that your business bids, plans and schedule its projects. Task templates help reduce this training and reduces project mistakes since task templates are trusted sequences of tasks with skills, staffing, resources, costings, timings and milestones.

Benefit #5: Spreading the knowledge

Task templates help to spread the knowledge in your company from being just in the heads of a few experienced people to be available to all the staff in your company.