The Staff Usage view is fully interactive, visual heatmap of staff allocations.
You can change the date range and zoom in or out to see usage by day, week, month or year. Each cell
displays the amount of time that the staff member has allocated tasks. Hovering over a task shows the tasks
that have been assigned and the available time of the staff member for that time period.
Clicking on a cell in Staff Usage view will let you display the Edit Task popup for the tasks.
When a cell is marked in red, then you know that there is an over allocation for that staff member. Click on
the cell to view the task(s) and change the staff assigned to the task to reduce the over allocation.
When a cell is marked in a hatched grey, then you know the the staff member is not available to work. It
could be a weekend or the staff member is on holiday or sick leave.
When a cell is marked in yellow, then you know the staff member is not employed at the company.
When a cell is marked in black, then you know the staff member is not employed at the company but there are
tasks allocated to the staff member.
Click the "Percentage Allocated" button to change from displaying actual time to display the percentage of
the staff member's availability. If the staff member is over 100%, then this indicated an over allocation.
Below 100% means the staff member has available time for tasks.
Click the "Display usage for this project" to toggle showing staff usage for the current project or for all
projects in your company. When turned off, this shows you the staff usage across all projects so you can see
how staff are being used across the company.
Click the Export button to export the staff usage view as a XLS spreadsheet so you can use as a crew sheet
for planning purposes.